1. Log onto http://www.btol.com & click "B&T Link Online" from the "Links" dropdown list in the upper righthand corner.

2. You may be asked to log in with our Login Name and password.  if you have not previously accessed this site from your computer. (See the Password List)

3. Search your item by Title, Author, or ISBN. You may use the "Quick Search" box in the upper right corner of the screen or click the "Detailed Search" link on their menu.

4. From the brief Results List, click the title of a book to see details of the item.

5. A table with preliminary inventory information will be displayed near the bottom. Click the Arrow with the $ symbol next to that inventory table to get up to date inventory information. If a Red error message "ERROR (1122): Server responded with error condition" displays, click the drop Account down menu located above the error and choose an appropriate account (RUSH or Regular for books, Media for videos). You will only need to select this once per session.

6. Inventory screen.  Our primary warehouse is Midwest (Momence).  We will not be charged regular shipping for items shipped from that warehouse.  If none are available from Midwest, our secondary warehouse is East (Sommerville).  We will be charged shipping for anything supplied from our secondary warehouse.  Note the price & stock availability on the paperwork. Close the inventory window.

7. If an item is in stock, check if you have an open shopping cart. In the upper right corner of the main window is a "Save my selections to:" drop down menu. If "<<no carts>>" is displayed, click the "new cart" link just above that drop down menu. Name your cart anything you wish. (Your name, the date, or the first PO# followed by GR for group PO are suggested.) Select the Account, enter the first PO# ending with GR in the Purchase order box. You may enter notes in the notes box if you wish. Submit the cart. Be sure your cart is displayed in the "Save my selections to:" box. Enter the item PO# in the "PO Per Line:" box and quantity in the "Qty:" box. Click the "keep" checkbox and then click the "Update" button located just under the shopping cart name. Item Detail Example

8. Search for remaining titles.  If an item is not in stock, place the orders through the Book House Order Database.

9. When you have added all your items to the cart, click the "My Lists (carts)", button across the top of the web page.  Click your cart name to verify the information. Be sure the cart uses the correct account number, the group purchase order number on the cart, actual purchase order numbers on the individual titles, and the quantities are correct. If you wish to order more than one cart, you can return to the list of carts, select the carts you wish to order by clicking the "select" column for each one you wish to order, and click the "Order" button. If you have only one cart, you may click the "Order" button while viewing the cart detail screen. Again, you must verify the Account number and Group purchase order number. DO NOT enter any "special instructions" as this will delay processing of the order. Click "Order Cart" button. Then "Continue Shopping" button.

10. Make note of the cart name ordered. You will be returned to the Cart List screen, but it will be empty. Above the list is a "Filter by:" drop down menu defaulting to "Build". Choose "confirmed". You may need to wait awhile and refresh your screen before the cart you ordered appears. You may wish to choose the "transmitted" filter to verify it was transmitted. Be sure to go back to the "confirmed" list until your cart appears.

11. Once confirmed, Click the cart name. The top section includes a summary of the order and will list the number of titles ordered and how many were confirmed. Click the "Print" button to print a detailed confirmation report indicating the status of the individual items in the group PO.

12. Click "Print", Confirmation Report, Submit. Print the Order Confirmation page using the print command for your Web Browser and attach the printout to your ordering paperwork. Check the individual line items on the Confirmation Report. They should list "Confirmed: 1" (or the quantity ordered for each line).  If any titles are backordered or cancelled, you must have the record cancelled internally on Scotty and reorder with another vendor.

13. When done, update Scotty with the ordering information:

Price as quoted by B&T
Vendor Code BATR
Int.Note:  Ordered via B&T Link Online date. Shipped UPS 2nd Day Air. initials
Rloc/Bloc=U (our UPS Address)
Tloc=e (ordered electronically)

Count on Searching statistics and put printouts in the "Ready to File" bin.

If you have a problem using B&T Link Online, the B&T Electronic Services Technical Customer Service phone number is: (800) 775-3700. For regular customer services questions, call (800) 775-2300.

©2007 UCR Libraries, All Rights Reserved. Privacy Statement   Suggestions/Comments