Monographs:

1. Call up the order record. (P.O. # or title)



2. Insert an internal note (tag z), and enter reason for cancellation with date and your initials. Example: Cancelled: Out of print, 5.26.05 epr.



3. Change the status field from o to z.



4. Insert an identity (tag i) field and enter cancellation date as mo/yr. Example: 09/05 (date is used to compile cancellation list sent to CDD).



5. If cancelling the record for rejected titles, duplicates, reorders, and cancellation initiated by selector, suppress title from cancellation list sent to CDD. Change the imputer field to zero (only used to suppress title from cancellation list sent to CDD, do not change inputter if not rejected, duplicate, reorder, or initiated by the selector.)



6. Click the summary tab and View All records to check for other order records. If you find that there are other orders or item records attached to this bib, and if bib record has a cataloging date—do not change the Bib record.



7. If there are no other records attached, Click the "Edit" button on the Toolbar to enter bib record. Check the "Cat Date" field for a date.



8. If the "Cat Date" field is blank, Change the "suppress" field to D (suppress record, from public display and ensure bib record will be deleted after the order record is purged from the system). Click the "Summary" button on the toolbar to return to the order record



9. Print cancellation worksheet and file in cancellation file in Receiving Unit.

rev. 9/16/05

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