Non-book materials come in a variety of audiovisual and computer formats. They include video and audiocassettes, computer floppy disks, CD-ROMs, compact discs, etc. Items may be individually packaged or in combination as kits. Non-book materials must have secure handling during all steps of the receiving, cataloging and labeling processes.

Acquisitions:

1. Acquisitions staff will process all non-book materials as quickly as possible. If held over night, the materials must be locked in the Acquisitions Department Locked Cabinet.
2. Once processed the items must be placed in the Locked Media Cabinet in the Preservation Services Department workroom.
3. Acquisitions will notify the Cataloging Department of items that are ready for cataloging via e-mail. In the subject line identify the general category of the item placed in Locked Media Cabinet (Music, Video or Computer.) In the body of the message indicate if any items are RUSH. Address the e-mail to:

Diane David ddavid@citrus.ucr.edu
Wendee Eyler rivwe@citrus.ucr.edu
Heidi Hutchinson heidi@citrus.ucr.edu
Linda Owen lowen@citrus.ucr.edu 

Cataloging:

1. The appropriate cataloger (Diane David, music and audio formats; Heidi Hutchinson, computer files; Linda Owen, video formats) will retrieve the items for cataloging as expeditiously as possible.
2. All video materials will receive priority cataloging with a targeted turnaround time of three days. If this target time cannot be met, the cataloger will notify the head of the Copy Cataloging Unit or Cataloging Department
3. All materials must be maintained in a secure environment while in the department. At the end of each work day items will be returned to the Locked Media Cabinet. If circumstances prevent this action, materials may be locked in the cataloger's desk overnight only.
4. When cataloging is completed the items must be returned to the Locked Media Cabinet and the Processing Unit Head (Preservation Services) notified (Kit Rembert, kitt@citrus.ucr.edu.)

Processing:

The Processing Unit (Preservation Services) will label, process and transport all non-book materials within a secure environment.

All Staff:

Please assist in keeping non-book materials secure. If you notice non-book materials in unsecured areas please notify your supervisor who will alert the appropriate person.

3/07/00

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Last modified date: Wed 12/31/1969 04:00 pm by [so]
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