Note, Vendor Note, Internal Note, Special Note, Identity

Always include date & initials on every note field.

n NOTE (does not print on Purchase Order)

Notes for special treatment when received.

Give to _______ immediately upon receipt.
Do not catalog. Send to ___ upon receipt.
Send directly to cataloging.
Notify ______immediately upon receipt.
Bibliographer's binding preference.
SERIAL or SERIAL ANAL (for firm orders); Call number of Serial if Analytic.
Review for serial cataloging. 
Give to Serials Unit Supervisor.
Give to Jim Clark to catalog. (Anything that needs to be seen by an experienced cataloger, instead of a student.)

Changes or updates to the order.

Vendor reports.
Vendor changed from ____ with ___. For previous payments see PO # ___
Vendor address changed from _____
ODATE changed from ____ & new PO printed
For previous payment see ______(PO #)
Location changed from ____ per ___
Deselected by ___(for subs. & STOs)
Ceased with _____ (for subs. & STOs)
Title made inactive after____ per____
Title changed from _____ with ___

Orders from web vendors that have no vendor code.

Ordered via e-mail or web site
Vendor e-mail & phone.

Audit trail notes

Book taken by ___ to review, date
Rec'd. in Spec. Coll. per ___, date
Items in vault pending cataloging, date
Materials received and housed in CDD

v VENDOR NOTE (Prints in center of purchase order)

Any information you want the vendor to notice.

Claim on approval--Account no. ___
Please begin with ___ and continue
Please send vol(s). Only
Catalog no. ___, Item no. ___
Reserved by Phone
Includes ____ (cd-rom, suppl., etc.)
Description (5 vols., 1 CD-ROM, 2VHS cassettes, etc.)

FORM (form selections)

z INTERNAL NOTE (Prints on bottom of PO & Accounts can see when paying)

S (Return PO to inputter)
S; RESERVE, quarter, year, class code
NOTIFY (Requester's name goes in REQUESTER field.)
Claim_ was sent MM-DD-YY
Any information that Accounts should see when paying.

Prepayment required. (ACQ TYPE = d for these)
To be paid in __ installments, amounts and dates.
Recharge ____ for _____
Partial receipt, which rec'd., which to follow, date
Order complete.
Rejected, by whom and why.
Canceled, by whom & why.
Returned to ___, reason
Credit requested.
Nonreturnable
Remove k when credit is rec'd.
Do not pay pending bibliographer approval

y SPECIAL NOTE (Does not print.)

Disciplines for subs. and STOs. See List of valid disciplines

i IDENTITY

Vols. and/or numbers being ordered.
memb (Record has the payments for a membership that includes other titles.)
memb-pt (Received on membership. Payment is on another record.
subs-multi (Payments on this record are for this and other title(s).)
subs-pt. (Comes with another title, where the payments are recorded)
Notes for Catalogers (i.e. CATALOGER note: Title misspelled on OCLC record.
Cancellation month and year - example 7/01

Note, Vendor Note, Internal Note, Special Note, Identity

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