How to post in PAC. This is done after skirting the invoices.

1. In PAC:
   1. Select batch of invoices to be posted.
      1. Invoices should be all monograph invoices or all serial invoices.
         1. DO NOT post the two together.
      2. O: Ordering and...
      3. I: Process Invoices...
      4. Enter initials
      5. Enter pay file
      6. Any Foreign Currencies:
         1. Y or N
            1. If paying foreign currencies, pay in separate batch all together.
            2. Every time you start a new invoice, you will have to enter the foreign exchange code.
      7. Do you want a warning if the item has not been received? Y
         1. ALWAYS enter Y.
         2. This will let you know if you are trying to pay the same item twice.
      8. Invoice #:
         1. Enter the entire # that is on the invoice even if it is over 6 digits. Include letters.
      9. Invoice Date
      10. Enter individual record #.
          1. To enter the numbers (called P.O. numbers) you must enter a period (.) before the number.
      11. When record comes up:
          1. Check title and make sure it matches the title on the invoice.
          2. Verify the vendor code.
          3. Make sure the volume number has not been paid already. You can find this in the note field.
          4. If there is a menu at the bottom of the screen:
             1. M: you can scroll down and see more of the record.
             2. C: Continue. This allows you to pay.
          5. Enter the amount of the title on the invoice.
          6. Notes? If there is a note to enter, follow the format of the previous notes and enter volume and number if applicable.
          7. Press Enter.
          8. Keep entering in titles until the entire invoice is posted.
          9. Enter.
      12. Done keying line items? Y
          1. Service charge of discount: xx.xx
          2. Shipping or other charges: xx.xx
          3. Sales Tax: xx.xx
             1. Only enter amount charged on invoice, not the computed amount.
          4. TOTAL amount of invoice: xx.xx
             1. See menu at the bottom of the screen to make corrections as needed.
                1. You can correct any amounts paid or notes paid that may be wrong.
                2. The monitor will notify you if your total entered does not match the final total.
             2. When totals match and everything is correct enter P: Process Invoices.
      13. Add Invoices to pay file? Y
      14. Enter tax as needed.
      15. Write down number of invoice and line items when given to you.
      16. Press Space
      17. >Do not post at desk, only at the designated terminal.
2. To post the posting register:
   1. Go to designated terminal:
   2. O: Ordering and...
   3. I: Process Invoices...
   4. Enter initials
   5. Enter pay file
   6. PAC will notify you that you have items to be posted. Select P.
   7. Select printer (attached printer)
   8. Enter pay file again
   9. Enter header:
      1. Monographs/initials or Serials/initials
   10. Press enter
       1. Make sure that the paper is lined up properly on the printer.
   11. Is printing OK?
       1. Double check the printer and then enter Y.
   12. Record the voucher numbers
       1. Enter space
   13. Record the total amount
       1. Enter space
   14. Record the history file number
       1. Enter space
   15. Separate pieces and staple.
3. Checking the invoices with the posting register:
   1. Obtain the invoices and posing register.
   2. You will need a date stamp and pen.
      1. Check totals on posting register with totals on invoices.
      2. If not correct:
         1. Write correct total on posting register and lineout the wrong total.
         2. Mark the front of the register with how many corrections are needed.
      3. Write voucher # on skirt under P.O. field.
      4. Write voucher # on top, right corner of campus accounting's copy of the invoice.
      5. Stamp current date on skirt and on top, right of campus accounting's invoice.
      6. Keep skirted, approved copy of the invoice.
4. Now pay on-line. When done:
   1. Separate invoice with skirt (campus accounting copy) and keep to be paid on-line.
   2. Stamp back of campus accounting's copy with date paid on-line and send to campus accounting.
   3. Put our copy in the alphabetizer unless it is one of the following vendors:
      1. Yankee
      2. Harrassowitz
      3. Nijhoff
      4. Blackwell's
      5. Ebsco

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