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Yankee Transfers Procedures

Yankee Transfer invoices need to be skirted, prepped as normal and paid on-line. (Basically treated as a normal invoice).

  1. In Innopac:
    1. Choose O: Ordering and Receiving Subsystem
    2. A: Additional Ordering and Receiving Functions
    3. P: Process Data from Book/Serials Vendors
    4. Enter Initials
    5. A: Accept/Reject charges for items received
      1. Choose invoice # needed to be paid.
      2. Type that Batch #.
        1. Your selected Batch # will move to the first position.
    6. Enter pay file
      1. Change invoice date provided by vendor? N
      2. Check for updates that have not yet completed? Y
      3. Display previous payments made? N
    7. Options to make corrections when needed:
      1. C: Change fund or location
      2. F: Change fund
      3. L: Change location
    8. If there are line outs:
      1. Find the title to be rejected.
      2. Choose R for rejections (lineouts).
      3. Enter:
        1. 12, 14 if item 12 and 14 are to be rejected.
        2. 12..14 if items 12, 13 and 14 are to be rejected.
      4. You may add more items to rejection list at any time while working on invoice.
      5. Take copies of screen for all pages of invoice that show rejections. To do:
        1. L Print L Local
      6. Press Return (Enter).
      7. Choose P: Process invoice
      8. C: Change their status to '2'
      9. T: Use today's date
    9. Compute for tax:
      1. Choose N: No items (Yankee always includes tax)
    10. Select Batch # for next invoice, or Press Q to quit.
  2. Print Invoices
    1. From Main Menu:
      1. Choose M: File Maintenance
      2. F: Fund File Maintenance
      3. Enter Initials
      4. P: Post Invoices and Encumbrances
      5. Enter pay file
      6. Print
      7. Posting Register header = TRANSFERS

Content maintained by: [WBarrett]

Last modified date: Wed 12/31/1969 04:00 pm by [so]
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